Navigating the R&D Tax Credit Maze

At CAPS-IT, we're no strangers to the flurry of questions surrounding R&D (Research & Development) Tax claims. It's a tricky path, leaving many businesses scratching their heads about where to step first. To light the way, we've crafted a handy guide of R&D Tax Credit FAQs, your compass in the claim process.

R&D Tax Relief & it’s Benefits


R&D tax relief, an initiative introduced by the government in 2000, inspires UK businesses to lead the charge in Science and Technology advancements. It's a kind of 'thank you' from the government, allowing businesses of all shapes and sizes to get back some of the money they've poured into their R&D efforts.
Indeed, R&D claims are designed to shrink profits subjected to corporation tax or inflate tax losses. The key is to accurately calculate all qualifying expenditures for the project to make a claim.
To be eligible, UK companies must embark on R&D projects that strive for scientific or technological breakthroughs in new or improved products, services, or processes in their domain.
The SME scheme is categorized as a 'notifiable State Aid', which means if you've already received a State Aid grant for the project, it might influence your claim.
The claim amount hinges on your company size. SMEs can claim an effective 14-33% on qualifying costs, while large companies can avail of a tax relief credit of effectively 8.8% under the Research and Development Expenditure Credit scheme.

Factors Affecting Your Claim


The claim amount hinges on your company size. SMEs can claim an effective 14-33% on qualifying costs, while large companies can avail of a tax relief credit of effectively 8.8% under the Research and Development Expenditure Credit scheme.
Yes, R&D tax rates diverge based on your company size. SMEs, defined as those with fewer than 500 employees and an annual turnover of €100 million or a balance sheet under €86 million, can reclaim a higher % than large companies – recovering up to 33.5% of eligible costs. As of April 2016 under the Above Line Credit Method, Larger companies have 11% taxable credit available under the Research and Development Expenditure Credit scheme.
No, only companies liable for Corporation Tax can claim through the scheme (limited companies).
Grants or subsidies may result in a company having to claim either partly or entirely through the Research and Development Expenditure Credits (RDEC) scheme. If your grant falls under the 'State Aid' umbrella and was for the purpose of the R&D involved in the claim, your project will not be eligible for the SME scheme.

Eligibility For the Scheme


You may claim for qualifying expenses made in the last two accounting periods of the company.
For a project to qualify, it must meet certain criteria. This includes R&D that aims to overcome technological uncertainties, advancements in Science and Technology, and a competent professional in the field who needs the current knowledge or capabilities to deduce what your project aims to achieve. This could be new or enhanced products, services, or processes.
Yes, the scheme rewards innovation, not just successful or completed projects. If the project's costs fall within the financial year you want to claim for and the eligibility criteria are met, then a claim can be made. If the project is ongoing, there is potential for past and future claims.
Yes, the scheme is not about the project's outcome, but the investment the company made towards technological advancements and intent that matters.
The location of the R&D activity doesn't affect a company's eligibility for R&D tax relief. If the company pays UK corporation tax, it may incur qualifying costs linked to overseas R&D activities.

The R&D Tax Claim Process


Whether a company is profitable or not, R&D tax credits can be paid in one of three ways; a Corporation Tax rebate, cash credits, or an enhanced expenditure that a business may carry forward against future profits.
To successfully navigate the claims process, you must demonstrate your eligibility and calculate how much you can claim. Qualifying revenue costs include staff wages, utilities, consumables, materials, and subcontractors. Capital expenditure is a complex area for which you may also be able to claim, but it's wise to seek advice about this – speak with a specialist advisor from R&D Tax Solutions to learn more. Claims need to be submitted to HMRC.
You'll need to prepare a report detailing the nature of your project and its eligibility. This includes the advancements sought, the industry uncertainties in this area, and why the knowledge sought wasn't already deducible by a competent expert. Your report must also detail the qualifying expenses and the calculation of the R&D tax relief sought.
We aim to review, complete, and submit your claim in 2 weeks. When there is an impending deadline, we do our best to accommodate. However, this process requires your input and final approval. Therefore we.
The location of the R&D activity doesn't affect a company's eligibility for R&D tax relief. If the company pays UK corporation tax, it may incur qualifying costs linked to overseas R&D activities.